Administrative / Reception JOBS

 

ADMINISTRATIVE SUPPORT      

 

Our west end client is seeking an individual to assist in their busy training and development department. This is a longer-term, temporary assignment with the competencies as follows:

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• Planning, organizing and scheduling meeting rooms (through Outlook) for training, coordinating class materials, follow up after training sessions;

• Verification of employee expense claims;

• Responding to various emails, creating reports (Excel), editing guides (Word);

• Uploading and editing documents in SharePoint;

• Miscellaneous administrative/clerical duties including some reception duties;

• Intermediate proficiencies in MS Office, with Workday experience an asset;

• Must have attention to detail and ability to work in a fast-paced environment

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If you are seeking longer-term assignments, and are interested in working for an international company located on the west end, please forward resumes, along with hourly pay to

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RECEPTION/ADMINISTRATION                  

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Our AB Government client is seeking an experienced receptionist/administrative assistant to support their busy department.

 

Some of the key accountabilities include:

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• Answering phones

• Strong Filing

• Accurate Data Entry

• Advanced levels in MS Office

• Strong attention to detail

• Previous experience working with paying invoice's

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This temporary position would start ASAP for a minimum two-month term with the possibility of an extension. Please forward resumes to along with hourly pay expectations and availability to meet.

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BETWEEN JOBS?  EARN INCOME WORKING TEMPORARY ASSIGNMENTS!

 

We have a number of downtown clients who require temporary administrative support to assist with projects and cover medical leaves.  These short term assignments can range from 2 weeks to 3 months and individuals are required to have previous administrative experience, along with computer proficiency in various programs (listed below).  Some of the key accountabilities include:

 

• Possesses excellent writing skills, possess knowledge of drafting, editing, and formatting protocol and the ability to check spelling, grammar and proofread for errors

• Advanced office administrative skills and knowledge of Microsoft Outlook, Word, Excel and PowerPoint and is responsible for processing and production of large documents in MS Word and Excel

• Compose and format forms, correspondence, and emails

• Scheduling meetings, coordinating meeting rooms, prepare agendas, etc.

• Ensure telephone inquiries are handled immediately, courteously and accurately

• Receives and distributes mail, handles couriers, etc.

• ARTS, ExClaim and IMAGIS experience are essential for Government of Alberta administrative assignments

• SAP, PeopleSoft, SharePoint, Visio, inventory, purchase orders, and general A/P and A/R experience an asset

• All other administrative duties as required including data entry, filing, scanning, etc.

 

If you are currently between positions and want to expand your skills and experience, consider temporary assignments!  We offer great working environments and competitive hourly pay rates and benefits.  If you are interested and have previous administrative experience, please forward resumes to resumes@staffbureau.net along with hourly pay expectations. 

 

 

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TEMPORARY RECEPTIONIST – DOWNTOWN - ASAP

 

Our downtown client has an immediate need for an experienced Receptionist to handle their corporate office. This position is directly responsible and accountable for providing exceptional customer service.  This position may move into a longer-term role.  Some of the key accountabilities include:

 

• Act as the first point of contact for visitors and those calling in; answering a multi-line phone and forwarding calls to appropriate parties as well as greeting guests in a professional and courteous manner;

• Respond effectively to client inquiries and maintain positive client relationships;

• Oversee the inventory and ordering of stationery, office supplies as well as manage the service and maintenance of office equipment as required;

• Maintain coffee and kitchen supplies, and ordering of supplies

• Coordinate with tenants to ensure building maintenance issues are addressed in a timely manner

• Assist with all administrative duties as required including typing, editing, compiling and formatting various reports, memos and other correspondence;

• Exceptional communication and “people” skills are essential

• Intermediate MS Office skills required, along with previous reception experience.

 

If you are currently seeking new opportunities with a growth-orientated organization and have a proven track record in developing and maintaining exceptional client relationships, please forward resumes to resumes@staffbureau.net along with annual salary expectations. 

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TEMPORARY ADMINISTRATIVE ASSIGNMENTS AVAILABLE - ASAP

 

Our downtown clients have immediate needs for temporary administrative assistants.  The primary focus of these roles is to assist departments in entering and verifying data and providing various levels of administrative support.  Some of the key accountabilities include:

 

• Entering information from paper or Excel records into a database

• SAP experience a definite asset

• Providing administrative support for the group including scheduling, calendaring, preparation of correspondence and documentation, other miscellaneous duties as required

• Experience with inventory and purchasing an asset

• Must be proficient in MS Office Suite and Google (Sheet, Drive, Calendar, Doc’s)

• Excellent keyboarding skills – superior accuracy and attention to detail skills along with the ability to multi-task

• Ability to work in fast-paced environments

• Ability to work independently and with minimum supervision

 

These are temporary assignments, starting ASAP.  If you are interested in enhancing your administrative skills and working in challenging, growth orientated environments, please forward resumes to along with hourly pay expectations.

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EXECUTIVE ADMINISTRATIVE ASSISTANT                 

 

Our downtown client has an immediate need for a senior-level Executive Assistant. This position will perform a wide variety of administrative support services and requires an appreciation for and understanding of protocol, discretion and professionalism, acceptance of responsibility, highly organized and ability to interpret and make decisions in accordance with the policies of this organization.   Some of the key accountabilities include:

 

• Provide professional, executive administrative support through proactive development and preparation of correspondence, presentations, and reports;

• Proactively manage the daily calendar through effective scheduling and arranging of meetings and appointments;

• Coordinate, prioritize and track the flow and distribution of mail, telephone and electronic information;

• Book and coordinate any travel arrangements;

• Develop, prepare and produce written correspondence/emails;

• Prepare agendas for internal meetings and prepare meeting minutes;

• Strong communication style that reflects the ability to work with a wide range of Executives, Directors, etc.

• Advanced computer skills – with exceptional attention to detail;

• 7 – 10 years of progressive administrative experience in a senior support role;

• demonstrated ability to perform maturely and professionally ensuring complete confidentiality of sensitive and confidential information;

• Superior organizational, interpersonal and communication skills

 

If you are available for a 6-month temporary assignment and enjoy working in a corporate, collaborative environment,  please forward resumes - along with hourly pay expectations. This temporary assignment starts ASAP and is located in downtown Edmonton. 

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